NOW HIRING: Operations Manager
Operations Manager
Description
CAIR-Chicago is a nonprofit civil rights organization that advocates for and protects the rights of Muslim Americans and other marginalized communities through advocacy, litigation, public education, and community partnerships. For more information on CAIR-Chicago, please visit https://cairchicago.org.
We are seeking a motivated, detail-oriented self-starter to fill the full-time position of Operations Manager, which is available immediately. The role functions as an assistant to the Executive Director and reports to and works alongside him in managing the internal operations of the organization. This position is expected to frequently visit and work in our downtown Chicago office.
Our Ideal Candidate:
Bachelor’s degree required (preferably in Accounting or Finance)
Proficiency in QuickBooks is preferred
Experience with grant research & writing and social media a plus
A data-loving, Excel pro, who loves owning & managing a database
An outgoing, positive person who will engage easily with donors and vendors
An organized, list-making, deadline-driven achiever who can juggle multiple projects and handle lots of administrative details
Willingness to learn, ask questions, and provide follow up as requested or needed
Willingness to work some nights and weekends for special events or meetings
Nonprofit experience a plus
Responsibilities:
Administrative/Office Operations
Oversee day-to-day operations of the office and manage all aspects of assigned projects
Miscellaneous on-going front-office administrative tasks such as monitoring incoming phone calls and mail, file maintenance, assisting with correspondence and mailings, greeting guests, and problem-solving
Manage all logistical coordination of organizational events
Maintain and organize official records and documents
Assist in preparing reports, minutes, and materials for staff, Board, and Committee meetings
Maintain office calendar, internet, phone/voicemail systems and provide basic IT support.
Provide support in fundraising, event planning, and donor/sponsor outreach
Maintain supplies and materials; manage vendor relationships
Database administration
Support the ongoing development of policies, procedures, systems, and organizational infrastructure
Other projects as needed or requested
Bookkeeping & Financial Support:
Accounts Payable – managing outgoing checks and payments
Accounts Receivable – handling incoming donations and bank deposits
Prepare information for and coordinate with external accountants and bookkeeper to facilitate monthly reconciliations, tax payments, and audit
Support the development of budgets
Perform internal monthly reconciliations, tracking, and reporting
Donor management, collection, and retention
Maintain detailed financial record keeping
Compensation
Salary commensurate with relevant experience and education.
Competitive health benefits.
Generous time off for sick days, vacation, and holidays.
How to Apply
Please email your resume and cover letter as a PDF to CAIR-Chicago Executive Director Ahmed Rehab at arehab@cair.com.